Migration Guide

Gusto to Rippling

Step-by-step guide to migrate from Gusto to Rippling in 2026. Everything you need for a smooth switch.

Hard difficultyPT8H6 steps

Quick Answer

How to migrate from Gusto to Rippling: Hard difficulty, PT8H, 6 steps. Migrating from Gusto to Rippling is a significant transition in the hr space.

Overview

Migrating from Gusto to Rippling is a significant transition in the hr space. This guide covers every step of the process, from exporting your Gusto data to getting your team fully productive in Rippling. Whether you're switching for better features, pricing, or team fit, a well-planned migration minimizes disruption.

Before You Start

Before starting your migration, audit your Gusto usage thoroughly. Document active projects, key integrations, custom configurations, and team workflows. Clean up unused data to keep your Rippling workspace organized from day one. Notify your team at least a week in advance and designate migration leads for each department.

How to Migrate from Gusto to Rippling

1

Export data from Gusto

PT30M

Use Gusto's built-in export tools to download your data. Most platforms offer CSV, JSON, or API-based export options.

2

Set up your Rippling account

PT30M

Create your Rippling workspace, configure settings, and set up the organizational structure to mirror your current setup.

3

Map features and data fields

PT30M

Review how Gusto concepts translate to Rippling. Document the mapping for custom fields, statuses, and workflows.

4

Import data into Rippling

PT45M

Use Rippling's import tools, CSV upload, or a third-party migration service to bring your data from Gusto.

5

Recreate automations and integrations

PT45M

Review your Gusto automations, integrations, and custom workflows. Rebuild them using Rippling's native automation features.

6

Verify data and train your team

PT30M

Check that all critical data transferred correctly. Provide training sessions and documentation to help your team adjust to Rippling.

Feature Mapping: Gusto vs Rippling

FeatureGustoRippling
Employee RecordsGusto Employee RecordsRippling Employee Records
Time OffGusto Time OffRippling Time Off
OnboardingGusto OnboardingRippling Onboarding
PerformanceGusto PerformanceRippling Performance
PayrollGusto PayrollRippling Payroll

Data Transfer Checklist

Transfers successfully

  • Employee profiles
  • Organizational structure
  • Time-off balances
  • Document records

Needs manual work

  • Payroll configurations
  • Benefits enrollment data
  • Custom workflow rules
  • Compliance reports

After Migration

After migrating, keep Gusto accessible for at least 30 days as a reference. Monitor team adoption and gather feedback on the Rippling experience. Set up a dedicated help channel for migration questions. Track key productivity metrics to ensure the switch is successful.

Our Verdict

The migration from Gusto to Rippling is complex but worthwhile with professional guidance. The biggest factor in a successful switch is thorough preparation and giving your team adequate time to adjust to the new platform.

Gusto to Rippling Migration FAQ

A typical migration takes 1-2 days for the technical setup. Larger organizations with extensive data may need additional time. We recommend a 1-2 week transition period for full team adoption.
Most core data can be transferred using export/import tools. However, some platform-specific features like custom automations and plugin data may need to be manually recreated in Rippling.
Yes, we recommend running both tools in parallel for 1-2 weeks. This gives your team time to adjust and ensures nothing is missed during the transition.
Both are strong options in the hr space. Rippling may offer different strengths depending on your team's needs. We recommend evaluating your specific requirements and taking advantage of any free trial before committing.

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Switching from Gusto to Rippling? StackTidy automatically detects both subscriptions so you know exactly when to cancel the old one.

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